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Charitable Gaming

Meetings & Minutes

Bingo Raffle Advisory Board minutes for 4/18/2019

Time, Date and Place:

A meeting of the Bingo Raffle Advisory Board was held by teleconference at 1 PM (MDT) Thursday, April 18, 2019

Attendance:

Advisory Board Members in attendance:

Region 1 ÔÇô Rayelle Anderson

Region 3 ÔÇô Shane Gehring

Region 4 ÔÇô Russ Ludlow

Region 6 ÔÇô Valisa Say

Lottery Staff Present:

Angie Vitek, Charitable Gaming Coordinator

Advisory Board Members not in attendance:

Region 2 ÔÇô Vacant

Region 5 ÔÇô Dennis Duehren

Call to Order

Rayelle called the meeting to order at 1:19 pm and roll was called.

Approval of Minutes

Rayelle asked for a motion to approve the meeting minutes from the September 11th meeting, and also asked for a motion to approve the revised minutes from the July meeting. Valisa approved the meeting minutes for both meetings, and Shane seconded the motion. Both meeting minutes were approved.

Introduction of Russ Ludlow

Angie introduced Russ Ludlow as the new board member for Region 4 and asked Russ to introduce himself and give some background information. Russ greeted the board and informed the board that he works at the VFW in Burley Idaho where he replaced Roy Decker after his retirement. He manages raffles and bingo at the VFW and they have just started using electronic bingo devices. He was happy to inform us that the new bingo machines have created more sales and have already increased the VFW's sales by $150 in one week. Russ is also a retired disabled vet and enjoys raising money for his organization.

The board happily greeted Russ.

Officer Election

*Note - Dennis Duehren was unable to attend this meeting, however, he gave written consent for Rayelle Anderson to act as a proxy vote for the officer election.

Rayelle asked if anyone would like to volunteer or nominate anyone to serve as board chair. Russ volunteered to act as board chair. Rayelle moved to nominate Russ Ludlow as board chair. Valisa seconded the motion. The motion was carried with a unanimous vote. Russ Ludlow was elected as the new board chair.

Russ nominated Dennis Duehren for vice chair. Rayelle seconded the motion. The motion was carried with a unanimous vote. Dennis Duehren was elected as the new board vice chair.

Shane nominated Rayelle Anderson as the secretary. Valisa seconded the motion. The motion was carried with a unanimous vote. Rayelle Anderson was elected as the new board secretary.

Rayelle also suggested that the board email before the upcoming meeting to discuss the agenda prior to the meeting. Angie said she usually sends an email approximately a month prior to the meeting to remind everyone of the upcoming meeting and agenda ideas. The board agreed that an email would be sent on May 10th, a month prior to our next meeting, and will discuss meeting agenda ideas then.

Other

Rayelle inquired about the vacancy of Region 2 and asked if the Lottery has been able to find anyone to serve for that region. Ange said they have been unable to find anyone to serve in that region. Rayelle asked the board if anyone knew of an individual in that area that would be willing to serve. Russ said he may have someone at the VFW in Lewiston that may be interested in serving. Russ said he would contact this person.

Rayelle suggested at the next meeting discussing board responsibilities. All agreed this would be nice to add to the agenda for the next meeting. The board also thought that adding a discussion on what everyone from each region is doing with their charitable gaming efforts and possibly brainstorming new ideas would be helpful for all.

Next Meeting

The next meeting will be an in-person meeting and held at the Lottery office on June 10, 2019, from 9 am to 2 pm (MST).

Adjourn

Valisa made a motion to adjourn. Russ seconded the motion.

Meeting adjourned at 1:42 PM MST.

Respectfully Submitted,

Angie Vitek

Idaho Lottery